How to Clean Office Equipment

Maintaining a clean and hygienic workspace is essential for creating a healthy and productive office environment. While most people focus on cleaning desks, floors, and common areas, office equipment is often overlooked. Shared tools like keyboards, monitors, phones, and printers can harbor dust, bacteria, and germs, making regular cleaning critical.
Here’s your comprehensive guide to keeping your office equipment spotless and sanitary.

Why Cleaning Office Equipment is Important

• Improved Hygiene: Office equipment can be a breeding ground for bacteria and viruses, especially when shared.
• Extended Equipment Life: Dirt and grime can degrade equipment over time; regular cleaning helps prevent costly replacements.
• Boosted Productivity: A clean, organized workspace reduces distractions and promotes focus.
• Professional Appearance: Well-maintained equipment reflects positively on your company’s image.

Step-by-Step Guide to Cleaning Office Equipment1. Keyboards and Mice
Keyboards and mice are high-touch items that collect crumbs, dust, and bacteria.

• How to Clean:
  • Disconnect from the computer or remove batteries.
  • Use compressed air to remove debris between keys.
  • Wipe down surfaces with a microfiber cloth and an alcohol-based cleaner.
  • Disinfect with isopropyl alcohol (70%) using a soft cloth.
• Recommended Frequency: Weekly or more often for shared devices.

2. Monitors and Screens
Monitors and screens collect dust and fingerprints, impacting visibility and cleanliness.

• How to Clean:
  • Turn off and unplug the device.
  • Wipe dust away with a microfiber cloth.
  • For stubborn smudges, use a screen-safe cleaning solution or a water-and-vinegar mix.
  • Never spray liquid directly on the screen; dampen the cloth instead.
• Recommended Frequency: Weekly.

3. Phones and Headsets
Phones and headsets come into contact with hands, faces, and mouths, making them prone to germ buildup.

• How to Clean:
  • Wipe surfaces with disinfectant wipes or a cloth dampened with alcohol-based cleaner.
  • Pay attention to the handset, buttons, and earpieces.
  • For headsets, gently clean microphones and earpads.
• Recommended Frequency: Daily for shared items; weekly for personal devices.

4. Printers, Copiers, and Scanners
Shared office equipment like printers and copiers see heavy use and accumulate dust and germs.

• How to Clean:
  • Turn off and unplug the device.
  • Wipe exterior surfaces with a damp microfiber cloth.
  • Clean touchscreens and buttons with disinfectant wipes.
  • Dust paper trays and handles.
• Recommended Frequency: Weekly or as needed after heavy use.

5. Other Office Equipment

• Shared Tools: Disinfect staplers, hole punchers, and other shared tools regularly.
• Laptops and Tablets: Clean touchpads and keyboards weekly.
• Chargers and Cables: Wipe down with a microfiber cloth to remove dust and grime.

General Hygiene Practices for a Clean Office

• Provide Cleaning Supplies: Ensure employees have access to disinfectant wipes, alcohol-based sprays, and microfiber cloths.
• Encourage Hand Hygiene: Place hand sanitizer near shared equipment and promote regular handwashing.
• Professional Cleaning Services: Schedule regular deep cleaning to ensure thorough sanitization of all office equipment.

The Benefits of Clean Office Equipment

• Healthier Workplace: Reduced spread of germs means fewer sick days for employees.
• Happier Employees: Clean equipment improves morale and productivity.
• Cost Savings: Proper care prevents equipment from breaking down, saving on repairs and replacements.

Let Us Keep Your Office Spotless
​At Mid City Management, we understand the importance of a clean and hygienic workspace. Our professional cleaning services ensure every corner of your office—including your equipment—stays in top shape. From regular sanitization to deep cleaning, we create a healthier, more productive office environment.
Contact us today for a free consultation and learn how we can help keep your office equipment clean, hygienic, and ready for business.